Privacy Policy for SPAC AIS Students & Parents

1. Introduction

At SPAC AIS Students & Parents ("the App"), we are committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, and disclose information when you use the App to access student-related data such as grades, schedules, subjects, and school events. By using the App, you agree to the collection and use of your data in accordance with this policy, in compliance with both Google Play and Apple App Store’s privacy policies.

2. Information We Collect

We collect the following types of data to provide, improve, and secure our services:

Student Information: Grades, schedules, subjects, attendance records, and event participation, provided by the school and accessible to students and parents through the App.
Login Credentials (Students): Students are required only to enter login credentials (username and password) issued by the school. No additional personal information is required.
Registration Information (Parents): Parents must register for the App and provide their full name, email address, contact number, and create a username and password.
Usage Data: Information about how users interact with the App, including what features are accessed, session duration, and app performance.
Device Information: Automatically collected data, such as IP address, device type, operating system, and app performance metrics, which are used for security and app improvement.

3. How We Use Your Information

We use the information collected for the following purposes:

To provide students and parents with access to academic data, such as grades, schedules, and subjects
To facilitate communication between parents and the school, including updates about school events and important announcements
To improve the functionality and performance of the App based on usage data
To ensure secure access to the App and protect user data

We ensure that your data is only used for the purposes outlined and is never shared for marketing or advertising purposes without explicit consent.

4. Sharing Your Information

We do not share your personal data with third parties for marketing purposes. However, your data may be shared with:

Service Providers: Trusted third-party companies that help us operate the App (e.g., cloud hosting, analytics services). These providers are required to protect your data in compliance with applicable privacy laws.
Schools and Administrators: To ensure the accuracy of student records, data may be shared with school administration.
Legal Requirements: We may disclose information if required by law or to protect the rights, safety, or security of users or the public.

5. Data Security

We take data security seriously and implement industry-standard practices to protect your personal information from unauthorized access, disclosure, alteration, or destruction. While no online transmission is entirely secure, we follow strict security protocols in compliance with both Google Play and Apple App Store policies to protect your data.

6. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you wish to delete your account or have your personal data removed, you can contact us at the email address below.

7. User Rights and Consent

Consent: By using the App, you consent to the collection and use of your data as described in this Privacy Policy. Parents provide consent during registration, while students use credentials issued by the school.

Access and Control: You have the right to access, update, or delete your personal data. You may exercise these rights by contacting us at the provided email.

Withdraw Consent: You may withdraw consent at any time by deleting your account or uninstalling the App. Please contact us if you need assistance in exercising your rights.

8. Children's Privacy

We comply with the Children’s Online Privacy Protection Act (COPPA) and Google Play and Apple App Store guidelines regarding minors. Students’ personal information is managed by the school and is not directly collected by the App. If you believe that we have inadvertently collected information from a child under 13 without parental consent, please contact us to have it removed.

9. Advertising and Analytics

We do not collect data for targeted advertising or serve personalized ads in the App. We may use third-party analytics services to help us improve the App’s performance. These services comply with privacy regulations and do not collect personally identifiable information without explicit user consent.

10. Compliance with Google Play and Apple App Store Policies

In compliance with both Google Play and Apple App Store policies, we disclose the following data types collected by the App:

Contact Information (Parents): Full name, email, and contact number
Identifiers: Username and password for authentication purposes
Usage Data: Information on user interactions with the App, collected for performance analytics
Device Information: Data related to your device (e.g., IP address, operating system)

We ensure that data collection practices meet the transparency and consent requirements set by both platforms.

11. Changes to the Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our data practices or to comply with updated guidelines from Google Play and Apple App Store. Any significant changes will be communicated to users via in-app notifications or by email.

12. Contact Information

For any questions or concerns about this Privacy Policy or to exercise your rights regarding your personal data, please contact us at:

Email: ais@spac.edu.ph